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EXECUTIVE DIRECTOR OF ANCILLARY SERVICES

The Executive Director of Ancillary Services directs and coordinates all facilities/operations including facility management and all ancillary functions as designated by the CEO. The Executive Director of Ancillary Services is responsible for meeting the regulatory and compliance requirements of applicable accrediting agencies, Federal and State agencies of Haxtun Hospital District.  This position serves on the senior leadership team and participates in administrative call schedule.  Chairs and/or participates in committees as assigned.

Qualifications

  • Advanced degree in clinical services
  • Masters’ degree in Healthcare Administration, or Business preferred
  • Basic Life Support (BLS)
  • Five (5) years managerial experience required

General Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The requirements listed below are representative of the general knowledge, skill and / or ability required:

  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.
  • Ability to write routine reports and correspondence.
  • Ability to speak effectively before groups of customers or employees of organization.
  • Ability to add and subtract two-digit numbers and to multiply and divide with 10s and 100s.
  • Ability to perform these operations using units of American money and weight measurement, volume and distance.
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
  • Ability to deal with problems involving several concrete variables in standardized situations.

Equipment, Tools and Materials

  • Calculator
  • Fax, scanner, and copy machine
  • General office materials/supplies
  • Information Systems
  • Telephone system
  • All Patient Care Equipment

Security and Access

Will have access to confidential information and abides by the organization’s privacy policies and regulations concerning this information.

Essential Job Duties & Responsibilities

  1. Oversees all aspects of facilities/operations and ancillary departments operations effectively and efficiently.
  • Provided administrative oversight, leadership, and direction to overseen departments.
  • Oversees day-to-day operations, which includes problem solving issues and ensuring effective processing.
  • Oversees the development and documentation of department procedures to ensure consistent and accurate processing.
  • Works with other departments in providing services and resources.
  • Monitors workflow and departmental processes.
  • Develops and maintains department policies.
  • Sets and achieves department goals and objectives.
  1. Ensures development, maintenance, and enforcement of policies and procedures in relation to overseen departments.
  • Ensures performance standard definition, communication, understanding, competence, compliance and accuracy of all applicable requirements for assigned staff/departments.
  1. Structures operational goals and activities to align with and support the hospital’s strategic objectives.
  • Identifies data needed to analyze functions of the hospital and reviews data regularly to operationalize the findings into plans that will expedite improved services for the hospital by maximizing resources.
  • Develops and presents clears concise summarization of findings to executive management team.
  • Works with executive management to align operations with the hospital’s overall strategic vision.
  • Participates in short and long-term strategic planning for the hospital and actively promotes the mission of the organization by assuring the achievement of overall quality, service, and performance improvement outcomes.
  1. Oversees and performs employee relations functions effectively to promote a positive work environment, influence retention and enhance communication.
  • Works with department management to ensure effectiveness in the application of employee relations within their areas of accountability.
  • Develops, supports, and actively seeks activities and establishes an environment that promotes recognition and retention for employees.
  • Communicates effectively and provides feedback to staff which may include department meetings, individual employee meetings, rounding, etc….
  • Addresses employee issues in an effective and timely manner.
  • Communicates with Administration and HR regarding employee issues appropriately in an effort to obtain guidance and reduce potential organizational liability.
  • Enforces and interprets policies and procedures with employees, as necessary.
  • Administers annual performance appraisal process for staff, with feedback for positive reinforcement of strengths and opportunities for growth/improvement.

 

  1. Recruits and develops a qualified and productive workforce.
  • Maintains and creates reporting job descriptions.
  • Recruits effectively for department positions by following established hiring practices and guidelines.
  • Orients new employees in a thorough manner to department and organizational operations and procedures.
  • Provides training to department staff in an appropriate and thorough manner.
  • Offers opportunity for continuing education by sharing own knowledge, accessing internal opportunities, and considering external opportunities to support the continued development of department staff.
  • Monitors and verifies the compliance of staff in regards to maintaining required licenses and certifications, as applicable.

 

  1. Oversees departmental financial operations.
  • Maintains, develops, monitors and reports budgets, expenses, variances and strategic planning for department.
  • Maintains timekeeping records and updates appropriately and accurately for department staff.
  • Works with vendors and management, as appropriate, to negotiate best value purchases.
  • Guides and participates in annual budgeting planning process for areas of responsibility.
  1. Performs other duties as assigned.

 

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Department: Administration
Reports To: Chief Executive Officer
FLSA Status: Exempt
Base Wage: $49,004.80/annual (additional salary commensurate with education and experience)
Benefits: Health, Dental, Vision, Life, and Retirement offered with Employer Contribution. Additional Voluntary Benefits offered for Full Time position.